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Note for Guidance for Food Contact Materials
Page 11 of 126

3.
FOLLOW UP OF A PETITION

3.1. ACKNOWLEDGMENT OF THE RECEIPT OF THE PETITION

The competent authority will acknowledge the receipt of the application in writing within
14 days of its receipt. The acknowledgment will state the date of the receipt of the
application.

3.2. TRANSMISSION OF THE PETITION TO EFSA

The competent authority will inform without delay EFSA and make the application and any
supplementary information supplied by the applicant available to EFSA
The paper copy and the electronic version should be sent by express courrier to :

European Food Safety Authority
AFC Panel FCM Working Group
Largo N. Palli 5/A
I-43100 Parma
Italy

3.3. INFORMATION TO THE COMMISSION AND MEMBER STATES
EFSA will inform without delay the other Member States and the Commission of the
application and make the application and any supplementary information supplied by the
applicant available to them

3.4. CONFIRMATION OF ADMINISTRATIVE ACCEPTABILITY OF THE PETITION
(=AAP)
After the receipt of a petition by EFSA and its analysis, the petitioner will receive a letter
to acknowledge the receipt of the request. In this letter, the allocated substance reference
number and the document reference number are mentioned as well as the official name as
allocated by the Commission services. It is essential to quote both reference numbers and
the official name in any future correspondence with the any Member State and EFSA. The
letter will confirm whether or not the request is in compliance with the instructions set out
in this Note for Guidance (administrative acceptability of the petition = AAP). If the
request does not comply with these instructions, the applicant will be asked to modify the
request appropriately (transmission to the petitioner of an AAP negative). Note that if the
petition does not contain the full dossier also in electronic format (CD-ROM) the petitioner
will receive an AAP negative. Note that the acceptance of the petition (AAP positive) does
not imply that the documentation provided necessarily fully complies with the guidelines
of the SCF and the guidance set out in this document. EFSA reserves the right to request
additional information as necessary for complete assessment of the substance. It has to be
stressed that any deviation from the SCF guidelines or AFC-FCM-WG guidance must be
justified both in the technical dossier and in the Petitioner Summary Data Sheet (P-SDS).

3.5. AFC
PANEL
EVALUATION